Annual Revenue Goal — 2025
$750,000
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0% complete$750K remaining
What You Need to Hit Your Goal
Revenue vs. Expenses 12-month
Revenue
Expenses
Net Income
Expense Breakdown YTD
KPI Trend monthly %
Realization
Margin
Utilization
Subscription Burn YTD per tool
Billing Calculator adds to monthly totals automatically
Select a service type, enter details, and click Add. Each entry accumulates into your monthly billed total. You can also log payments received.
Add a New Matter / Invoice
$0
Use "Add to Billed" when you send the invoice. Use "Add to Collected" when payment is received.
This Month's Matter Log
Revenue
Billing & Collections
Fees Billed (invoiced)
$
Fees Collected (received)
$
Trust / Retainer Deposits
$
Flat Fee Payments Received
$
Other Income
$
Total Revenue Collected
$
0
Fixed Expenses
Office & Space
Office Space — Monthly Rent
$
Optimum WiFi
$
Insurance
Professional Liability Insurance
$
Cyber Liability Coverage
$
Business Owners Coverage (BOP)
$
New York Workers' Comp
$
New York FMLA Coverage
$
Legal Software & Research
LexisNexis
$
Clio (Practice Management)
$
Simplifile (e-Recording)
$
DocuSign
$
Productivity & Communications
Microsoft 365 / Outlook
$
Dialpad (Phone System)
$
Fax.Plus
$
1Password
$
Claude.ai
$
Finance & Admin
QuickBooks
$
Gusto (Payroll)
$
Staff / Contractor Payroll
$
Bar Dues & Licensing
$
NYSBA Membership
$
Loan / Debt Payments
$
Web & Marketing
GoDaddy (Domain / Hosting)
$
Squarespace (Website)
$
Other Fixed
$
Total Fixed Expenses
$
0
Variable Expenses
As Incurred
Court Filing Fees
$
Expert / Witness Fees
$
Travel & Transportation
$
Meals & Client Entertainment
$
Postage & Courier
$
Marketing & Advertising
$
CLE / Professional Development
$
Process Server / Service Fees
$
Other Variable
$
Total Variable Expenses
$
0
Time & Billing
Total Hours Worked
hrs
Billable Hours
hrs
Non-Billable / Admin Hours
hrs
—
Billable Utilization
%
—
Effective Hourly Rate
$
—
Accounts Receivable & Collections
A/R Balance — End of Month
$
A/R Current (0–30 days)
$
A/R 31–60 Days
$
A/R 61–90 Days
$
A/R 90+ Days ⚠
$
Collections This Month
$
Write-Offs This Month
$
Realization Rate
%
—
Matter & Client Activity
New Matters Opened
#
Matters Closed
#
Active Matters (end of month)
#
New Clients Signed
#
Consultations Held
#
Consult Conversion Rate
%
—
Cash Position
Operating Account — Beginning
$
Operating Account — End
$
Trust Account Balance
$
Owner Draw / Salary
$
Tax Reserve Set Aside
$
Recommended Tax Reserve (28%)
$
—
Monthly Notes
Month Summary
Net Income
$0
Realization
—
Margin
—
Revenue$0
Fixed Exp.$0
Variable Exp.$0
Total Exp.$0
Profit margin
—
Tax reserve needed
—
Reserve set aside
—
Q1 Detail
Quarterly Comparison
Multi-Year Summary
Set your monthly targets below. Actuals pull from the currently selected month. Targets persist across sessions.
Monthly Targets
Metric
Your Target
This Month
Status
Solo Practice Benchmarks
REALIZATION RATE
85%+ healthy · Below 80% = billing or collections problem
PROFIT MARGIN
40–60% typical for a well-run solo practice
BILLABLE UTILIZATION
60–70% of total hours. Below 55% = admin overload
A/R 90+ DAYS
Keep near zero — high risk of permanent write-off
TAX RESERVE
Set aside 25–30% of net income each month
CONSULT CONVERSION
50%+ is strong for a solo practice
Add Payment
Recurring Payments
Fill in amounts — these appear on calendar automatically.
| Matter # | Client | Type | Opened | Status | Billed | Collected | Outstanding | Hours |
|---|
Matter Totals
Bar Compliance: Trust account funds must never be commingled with operating funds. Reconcile monthly. Every client matter with a retainer should have an individual ledger balance tracked below.
Trust Account Summary
Opening Balance (this month)
$
Deposits Received
$
Disbursements / Earned Fees
$
Client Cost Advances Paid
$
Closing Balance
$
0
Bank Statement Balance
$
Reconciliation Difference
$
0
Client Ledger Balances
Track estimated tax payments and your running liability. Consult your CPA for exact amounts. Self-employment tax is ~15.3% on net; add federal/state income tax on top (typically 10–37% federal).
Estimated Tax Payments
2025 Quarterly Due Dates
Q1 — Due April 15
$
Q2 — Due June 15
$
Q3 — Due September 15
$
Q4 — Due January 15
$
Total Paid YTD
$
0
NY State Payments
NY Q1 (Mar 15)
$
NY Q2 (Jun 15)
$
NY Q3 (Sep 15)
$
NY Q4 (Jan 15)
$
Total NY Paid YTD
$
0
Running Tax Liability
YTD Net Income (from tracker)
$
—
YTD Tax Reserve Set Aside
$
—
Estimated Liability Breakdown
Self-Employment Tax (~15.3%)
$
—
Federal Income Tax (est. rate)
%
—
NY State Tax (est. rate)
%
—
Total Estimated Liability
$
—
Remaining Owed (after payments)
$
—
SE tax deduction: you may deduct ½ of SE tax from gross income before calculating income tax. Consult your CPA for exact figures.
Track where your clients come from. This data helps you double down on what's working and stop investing in what isn't.
Referral Source Log
Source Breakdown
Work through this checklist annually — ideally in November/December. Check items off as you complete them. Progress saves automatically.
NY attorneys must complete 24 CLE credits every 2 years (including 4 Ethics, 1 Cybersecurity). Track credits by year and attach your certificates below. Certificates are stored locally in your browser.
Credit Summary
NY Requirements
Total Credits / 2 years24
Ethics (included in 24)4
Cybersecurity (included in 24)1
Diversity, Inclusion & Elim. of Bias1
Compliance DeadlineEvery 2 yrs
Check your NYSBA registration date for your specific biennial deadline.
Track prospective clients from first inquiry through retained. Drag cards between stages.
Rates for:
Each year stores its own rates independently.
Hourly Rate:
Paralegal:
All fees are estimates. Rates vary based on complexity. Low = uncomplicated matters · Ideal = recommended default · High = complex/high-net-worth/contested. Court filing fees, recording fees, title insurance, and all third-party disbursements are billed separately as client costs.
Good morning.
⚠ Overdue Tasks0
📅 Due Today0
⚡ Deadlines in 30 Days
💰 Revenue Pace
📬 A/R Follow-Up Needed
📋 Upcoming Payments (7 days)
🔄 Active Matters
Track every new client from first contact through fully onboarded. Conflict check and retainer status at a glance.
| Client Name | Matter Type | Status | Seriousness | Date | Referral | Conflict | Follow-up | Retainer Signed | Retainer $ |
|---|
Malpractice risk. Missing a statute of limitations or court deadline can end your practice. Review this page daily. This tracker is a supplement to — not a replacement for — your docketing system in Clio.
Matter / Deadline
Due Date
Type
Days Left
Status
Active Timer
00:00:00
Manual Entry
Time Log
Track every subscription, vendor, and recurring service. Never miss a renewal or get surprised by a price increase.
Vendor / Service
Monthly Cost
Renewal Date
Category
Status
This is your IOLA-compliant trust ledger. Every deposit and disbursement per client must be recorded here. The bar can audit this. Keep it current.
Client-level A/R breakdown. Track what each client owes, aging buckets, and your last follow-up. Click any client to add a note.
Client / Matter
Total Owed
0–30d
31–60d
90+d
Last Follow-Up
Track client expenses (filing fees, process servers, experts, etc.) to be invoiced. Mirrors Clio Accounting's Hard Costs.
Track your bank accounts and reconcile monthly balances against your records.
Set your assumptions and the model projects monthly revenue, expenses, and net income for the full year. Adjust any assumption and the projection updates instantly.
12-Month Projection
Projected vs Goal
Projection Summary
Track all insurance policies — coverage limits, premiums, renewal dates, and policy numbers.
An annual snapshot of your practice's financial position. Update once a year — ideally in January. Not a substitute for a formal balance sheet from your CPA.
Snapshot year:
Assets
Operating Account Cash
Trust Account Balance
Accounts Receivable
Office Equipment / Computers
Furniture & Fixtures
Security Deposits
Other Assets
Total Assets
$0
Liabilities
Business Loans / Lines of Credit
Business Credit Cards
Deferred Revenue (unearned retainers)
Payroll Liabilities
Taxes Owed / Accrued
Other Liabilities
Total Liabilities
$0
Net Worth
Practice Net Worth
$0
ROI by Channel this year
Channel
Monthly Spend
Revenue
Clients
Avg Fee
ROI
ROI = (Revenue − Spend) ÷ Spend. Client counts pull from intake records where source matches.
📊 Marketing Insights & Actions
Monthly Budget
Total Monthly Budget
$0
Client Sources from intake
Marketing Goals
Client Acquisition Log from intake records
Live portals — one permanent link per client. When you activate a portal for a matter, a permanent link is created and stored in your Google Sheet. The client opens the same link every time and always sees the current status. Click ⟳ Sync to push an update, or enable Auto-Sync to update automatically. To stop a client's access, click Revoke.
One-time setup: In your Google Sheet, add a second tab named exactly
Portals (right-click a tab → Insert). That's it.Portal Settings
When enabled, client portals update automatically whenever you sync a matter. Recommended.
Case Stage Templates
Create stage templates for each practice area. Then assign a template and current stage to any matter when syncing its portal.
Matter Portals
Activate a portal for any matter. The link is permanent — sync it whenever you want the client to see updated info.
Portal Preview
Click Generate on a matter to preview the portal
What Clients See
✓ Matter name and type
✓ Current status
✓ Outstanding balance
✓ Upcoming deadlines (next 3)
✓ Tasks marked as client-visible
✓ Your contact info
✓ Date of last update
✗ No billing details or fee amounts
✗ No other client matters
Track business credit cards, lines of credit, and loans. Monitor balances, minimum payments, and due dates.
Account / Creditor
Balance
Min Payment
Due Date
Interest Rate
Status
Track bi-weekly payroll by employee. Organized by month and year.
Practice Health Dimensions
NY Solo Attorney Benchmarks
vs. industry data
Growth Trajectory
Strengths, Gaps & Opportunities
Revenue vs Goal vs Trajectory